Practical Information

Flights

When you book your airfare through Road Scholar, we’re there to help you in case of any emergencies.

Purchasing Airfare through Road Scholar

We can take care of your flights on nearly all of our international programs. Our airfare is a great value and makes your experience hassle free. We’ve negotiated special rates with most major airlines, and if you purchase your airfare through us, and you travel on the program start and end dates, we’ll also take care of getting you to the starting location on the date of your program (with just a few exceptions). As an extra benefit when you purchase our standard airfare, most of the time you’ll receive a full refund in the rare case we must cancel your program.

If you plan on arranging your own flights, just select the ‘No airfare’ option when you enroll in your trip.

  

Airfare Special Offers

  

Arranging Your Own Airfare

For our programs in the U.S., you’ll need to make your own travel arrangements. However, for international programs, we highly recommend you purchase your airfare through us. If you prefer, in most cases, you can make your own airfare arrangements. If you do, you’ll be responsible for getting yourself from the airport to the starting location of your program and returning to the airport at the end. Additionally, if we need to alter your program in a way that affects flights schedules, you will be responsible for changing your flight plans and paying any change fees.

We will send you final itinerary approximately three to four weeks prior to your departure.

  

Helpful Travel Information

For Travel Advisories for Geopolitical Events visit http://travel.state.gov

For information on health abroad, visit www.cdc.gov/travel and www.who.int/ith/en/

For visa information and applications, visit www.passportvisasexpress.com/roadscholar

For a helpful resource for general travel information, including tips for long-term parking, currency converters, airline contact information and more, visit www.airwise.com.

  

General FAQs

  

What help can I get if I have special needs?

At the time you are making your airline reservations, you can make an advance reservation for wheelchair assistance at the airport. Our Road Scholar Travel Advisor can make this request on your behalf with the airline when you are booking your travel. You may also call the airline directly 72 hours prior to your travel date and make this request directly yourself.

For travelers who need extra assistance, airlines may allow one caretaker through security and to the gate as long as the escort provides his or her full name, birth date and government-issued ID. It helps to request this at least a day ahead with the airline.

Travelers may call TSA Cares toll free at (855) 787-2227 prior to traveling with questions about screening policies, procedures and what to expect at the security checkpoint. TSA Cares is an additional resource dedicated specifically to passengers with disabilities or medical conditions. It is also an excellent resource for travelers and their families who have concerns about the airport screening process.

The Transportation Security Administration web page for passengers with disabilities and medical conditions addresses materials allowed aboard the aircraft and advises you of your rights and what to expect for security procedures:  https://www.tsa.gov/travel/special-procedures

  

TSA, Global Entry & Airport Security

  

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