Practical Information
Private Group Charters

Can I arrange a Road Scholar program just for my group or family?

Yes! Many of our 5,500 educational travel programs worldwide are available for groups to reserve exclusively for their friends, family or club members. All you need to do is select the program, and we handle all the details — helping with the marketing, providing your group with a special toll-free number to enroll, collecting all the payments, sending out the preparatory materials and following up with evaluations at the conclusion of the program.

Sounds great! How can I learn more or get started?

We're here to make arranging an educational adventure for your group hassle-free. Either visit our website or browse through our catalogs to find the program that best fits your group’s interests. Once you have chosen a program, we’ll take care of all the arrangements. Need help picking a program? Just ask.

Click here to learn more or here if you’re ready to get started. Want to reach us? You can send us an email or call toll free at (877) 209-4634.

Are there any incentives for organizing a private group charter?

Yes! Share your love of learning by enrolling 20 paying participants, and we’ll waive the program cost for your 21st participant. Or, when you enroll 20 paying participants, choose to earn a 5 percent give back for your organization instead.

What if my group isn’t large enough to qualify as a private group charter?

No problem. We also offer partial group charter programs for smaller groups that don’t have enough participants to qualify as a private charter. Your group can travel together on any existing Road Scholar program, joining other participants who have enrolled independently.

What incentives are available for partial group charters?

We’ll reward you for smaller groups, too. As the organizer of a partial group charter, you’re eligible for a 4 percent program fee credit when you enroll at least 11 paying participants.

How soon should I begin planning?

You can contact us as soon as you have chosen a program to ensure enough lead-time for us to make the arrangements and for your group to make plans. Typically, this means six months ahead of time for programs in the U.S. and nine months ahead of time for international programs.

What types of programs are available for groups?

We offer 5,500 educational adventures in the United States and around the world. Every one can be reserved exclusively for your group.

Can I customize a program specifically for my group?

While some customization is possible, we request that you choose from our current selection of programs.

What happens if I can’t get enough people to participate?

We won’t finalize the details until you’re confident that you’ll have enough people to make your program happen. In the rare instance when not enough people sign up and you have to cancel, your deposit is non-refundable.

What do Road Scholar’s private group programs include?

Your private group Road Scholar educational adventure includes:

  • Informative lectures by leaders in their field.
  • Special "behind-the-scenes" experiences.
  • Excursions to significant local attractions — all included in the program cost.
  • Enrichment activities, such as cultural events and performances.
  • Accommodations in comfortable, centrally located hotels, conference centers and inns.
  • All meals, except where specifically noted. Some programs in areas with exceptional dining options exclude a small number of meals so that participants can explore local restaurants on their own — these exceptions are clearly noted in our program descriptions.
  • Group transfers throughout the program.
  • A Group Leader to accompany you through the program to handle all logistics.
  • All gratuities, taxes and destinations fees.
  • The Road Scholar Assurance Plan, including 24-hour assistance for medical and other emergencies.

Click here to learn more or here if you’re ready to get started. Want to reach us? You can send us an email or call toll free at (877) 209-4634.

 

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