Check-in available from 3:00 p.m. Participants using the facility's bikes will test and fit bikes and helmets at 4:00 p.m.
Program Registration: 3:00-5:00 p.m. After you have your room assignment, join us at the Road Scholar table in the conference center lobby to register with the program staff and get your welcome packet containing the up-to-date schedule that reflects any changes, daily biking, and to confirm the time and location of the Orientation session. If you arrive late, please ask for your packet when you check in. If you will be using our bikes, we will fit bikes and helmets and test riders at 4:00 p.m. so bikes can be loaded for tomorrow’s ride. For those bringing personal bikes, Shepherd’s Spring staff can inspect and make recommendations, e.g., tire pressure, if requested. Prior to the evening meal, feel free to walk around and explore our campus and hiking trails.
In the Shepherd's Spring Dining Room, we’ll have a buffet dinner with salad bar and dessert plus beverage choices of coffee, tea, water; other beverages available for purchase. (Shepherd's Spring is an alcohol-free facility.)
Orientation: 6:30 p.m. The Group Leader will greet everyone and lead introductions. We will review the up-to-date program schedule, discuss roles and responsibilities, logistics, safety guidelines, emergency procedures, and answer questions. This is a Road Scholar Retreats program. Our programming at Retreat locations includes opportunities for light morning exercise, interaction with members of the local community, a farm-to-table meal, and evening entertainment. We will become familiar with rules of the trail and our ride leaders. We’ll also have an introduction to the Chesapeake & Ohio Canal National Historical Park and distribute detailed daily itineraries with time for questions and answers on the park and the rides. For each biking field trip, we will ride in the sag wagon (typically 15-passenger vans) to the beginning point, then everyone will bike at their own pace with a staff lead at the head of the ride and a staff “caboose” (sweep) at the end. There will be established checkpoints where we will stop until the caboose arrives and we take a head count. At the end of the ride, we will return to the lodge in the sag wagon. We’ll also have an opportunity for stretching each morning. Periods in the schedule designated as “Free time” and “At leisure” offer opportunities to do what you like and make your experience even more meaningful and memorable according to your personal preferences. The Group Leader will be happy to offer suggestions. Program activities, schedules, personnel, and indicated distances or times may change due to local circumstances/conditions. In the event of changes, we will alert you as quickly as possible. Thank you for your understanding. Continue getting to know your fellow Road Scholars, settle in, and get a good night’s rest for the day ahead.