Private Group Charters

Frequently Asked Questions
How do I get started?

We're here to make arranging an educational adventure for your group hassle-free. Click here for a sampling of educational adventures that work best for groups. Once you have chosen a program, we’ll take care of all the arrangements. Need help picking a program? Just ask.

How soon should I begin planning?

Please contact us as soon as you have chosen a program to ensure enough lead-time for us to make the arrangements and for your group to make plans. Typically, this means six months ahead of time for programs in the U.S. and nine months ahead of time for international programs.

What types of programs are available for groups?

We offer 5,500 educational adventures in the United States and around the world. Many can be reserved exclusively for your group.

Can I customize a program specifically for my group?

While some customization is possible, we request that you select from our current selection of programs. 

What happens if I can’t get enough people to go?

We won’t finalize the details until you’re confident that you’ll have enough people to make your program happen. In the rare instance when not enough people sign up and you have to cancel, your deposit is non-refundable. If individuals cancel after they enroll and if they purchased the optional Road Scholar Trip Cancellation, Interruption and Travel Delay Insurance, they will be reimbursed for covered reasons.

How about if my group has fewer than 20 members?

For smaller groups without enough participants to qualify for a private charter, we also offer partial group charter programs. Your group can travel together on any existing Road Scholar program, joining other participants who have enrolled independently. As the organizer, you’re eligible for a 4 percent program fee credit when you enroll at least 11 group members. Email partialcharters@roadscholar.org or call 800-322-5315 for more information about organizer a partial charter group.

What do Road Scholar’s private group programs include?

Your Road Scholar educational adventure includes:

  • Informative lectures by leaders in their field
  • Course-related field trips with special “behind-the-scenes” access
  • Enrichment activities such as cultural events and performances
  • Accommodations in comfortable hotels, conference centers and inns
  • All meals, except where specifically noted. Some programs in areas with exceptional dining options exclude a small number of meals from the program cost so that our participants can explore local restaurants on their own; these exceptions, however, are clearly noted “up front” in our program description
  • Group travel and transfers throughout the program
  • A Group Leader to accompany you 24/7 and handle all logistics
  • All gratuities, taxes and destination fees
  • The Road Scholar Assurance Plan, including 24-hour assistance for medical and other emergencies

Have additional questions? Contact us:


Email: groups@roadscholar.org

Phone: (877) 209-4634