Arranging Your Airfare With Road Scholar
Road Scholar has negotiated special rates with major airlines and offers the best value, convenience and flexibility when arranging transportation to and from your Road Scholar International program.
And as an additional benefit when you use our specially negotiated international airfare, you will receive a full refund if Road Scholar must cancel the program (exceptions apply, including customer requests to be ticketed early).
Road Scholar Travel Services can:
| • | Arrange your airfare — no matter where you are traveling from — even if you are departing from an airport that is not published in our catalog or on our website. |
| • | Arrange business class seating at a competitive prices. |
| • | Arrange pre- and post-program travel experiences. |
| • | Provide more flight options for flexible scheduling. |
| • | Provide 24-hour emergency services while traveling to/from your program to assist with cancelled flights, delays and notifying your Program Provider of any changes in your travel. |
Airport Transfers are Included With Our Airfare on Most International Programs
Airport transfers are included at no extra cost in the airfare provided by Road Scholar for International programs outside of North America where airfare is included as part of the program cost. Airport transfers are designated transfers from the airport to the starting location of the program, then back to the airport at the conclusion (exceptions apply for select “Independent Exploration” programs which do not include airports transfers). Participants who purchase their own airfare are not guaranteed space on these transfers and may have to make their own arrangements. Generally programs within North America do not offer airport transfers as part of the program.
Here’s How to Use Road Scholar for Your Air Arrangements
When you choose to let Road Scholar handle your air transportation, we recommend that you notify us as soon as possible to allow for the most flexibility in finding flights that meet your needs. To take advantage of our travel services, enroll in a program from one of the departure cities listed in the drop-down menu on the Pricing Options page, or if your preferred city is not listed just select the “Travel - Custom Arrangements” option. If you choose this option Road Scholar Travel Services or our Travel Partner will contact you in approximately five business days to assist with making your arrangements. For more information please call Participant Services toll free at (800) 454-5768.
Arranging Your Own Airfare
We highly recommend you purchase your airfare through Road Scholar; however, in most cases, you can make your own travel arrangements if you prefer. If you do, you will be responsible for transferring from the airport to the starting location of the program and returning to the airport upon conclusion of your program. Additionally, if Road Scholar must alter the program in a way that affects flights schedules, you will be responsible for changing your flight plans accordingly and often the airline will impose fees for this change.
If you are arranging your own flights, you should enroll using the Program Only Participant (POP) gateway category. For your protection, please do not make your airline reservations until you receive your final information packet from Road Scholar. If you cancel or transfer, you may be subject to airline change penalties.